Invoicing built for South African businesses.
Send quotes and invoices, get paid straight into your bank with Paystack, and let reminders chase overdue accounts for you — all priced in Rand. Simple and secure, by design.
No credit card Free plan forever Set up in minutes Paystack & Rand ready
Card payments handled by Paystack
Platybooks doesn’t touch your clients’ card details. Card payments are processed on Paystack’s hosted checkout — a PCI-DSS Level 1 certified provider — and the money is paid out to your own bank account.
- Card data never reaches usYour clients pay on Paystack’s secure checkout page.
- Paid into your accountYour own Paystack subaccount collects — we’re not in the middle of your money.
- Rand, cards, local banksSouth African cards in ZAR, settled to a South African bank account.
Everything you need to get paid — and nothing you don’t
From the first quote to the final receipt, Platybooks quietly handles the busywork, so you don’t have to think about it.
Invoices & quotes
A fast editor that does the math for you — line items, tax, and totals in real time, with a live PDF preview.
Get paid with Paystack
Share a hosted Paystack payment link so clients can pay by card in a couple of clicks — money lands in your own bank account. The invoice marks itself paid.
Automated reminders
Polite, on-brand dunning at +3 / +7 / +14 days and quote follow-ups — chasing payments without the awkwardness.
Your brand, every PDF
Add your logo and address; send documents that look like they came from a much bigger company.
Team & roles
Invite teammates as owner, admin, or member. Finance and settings stay locked to the right people.
Cash at a glance
A dashboard with outstanding, overdue, paid-this-month, and a 6-month trend — so you always know where you stand.
Receipts on autopilot
Every payment triggers a thank-you receipt automatically. One less thing on your plate.
Secure by design
Multi-tenant isolation, role-based access, a tamper-proof payments ledger, and a full audit log of who did what and when. Your numbers stay your numbers.
Built for how you work
One tool that grows from your first invoice to your hundredth hire.
Freelancers
Send your first invoice in minutes, get paid in Rand, and look polished from day one — for free, forever.
Small teams & agencies
Quote, invoice, and chase payments together with roles, automations, and shared visibility.
Growing businesses
Scale to unlimited seats and volume, with the controls and audit trail finance teams expect.
From draft to paid in three steps
Create
Pick a client, add line items, and watch totals + the PDF build themselves.
Send
Email it with the PDF attached, or share a public link clients can pay online.
Get paid
Reminders go out automatically; payments and receipts reconcile themselves.
A document editor that does the math
Add line items and quantities; subtotal, tax, and totals update instantly. A live PDF preview shows clients exactly what they’ll receive — no surprises, no copy-paste errors.
- Live PDF preview
- Per-line tax & discounts
- Gapless, per-org numbering
Let it chase the invoices for you
Schedule sends for the perfect moment and let polite reminders go out at +3, +7, and +14 days overdue. Quotes get a gentle follow-up before they expire — and accepted quotes can auto-convert to invoices.
- Overdue dunning sequence
- Scheduled sends
- Quote auto-convert
Documents that look like you sent them
Pick a design, set one accent colour, and every invoice and quote follows — logo, letterhead and all. Two templates are free; all five come with any paid plan.
ClassicFreeClean and conventional. The safe choice for any client.
MinimalFreeQuiet typography, lots of air, no heavy rules.
ModernA full-width colour band with your logo reversed out of it.
SidebarA coloured rail down the left holding your details and totals.
ElegantSerif type with fine rules and a printed-stationery feel.
Every template is colour-matched to your brand from a single setting.
Start free. Upgrade when it pays for itself.
No setup fees, no contracts. Change plans anytime.
Free
- 1 user
- 3 clients
- 5 documents / month
- 2 document templates
- PDF download + manual payments
Starter
- 2 users
- Unlimited clients & documents
- Online payment links
- All 5 document templates
- Custom branding
- 100 emails / month
Pro
- 5 users with roles
- Automated reminders & dunning
- Scheduled sends + auto-convert
- 1,000 emails / month
- Audit log with CSV export
- Everything in Starter
Prices in US Dollar. Limits (seats, clients, documents, emails) are enforced per plan and shown in your billing settings.
Why South African businesses choose Platybooks
Most invoicing tools are built for somewhere else. This one isn’t.
One tool, not five
Quotes, invoices, reminders, payment links, and receipts live in one place — so you can retire the spreadsheet, the PDF template, and the payment chasing.
Made for how you bill here
Invoice in Rand with VAT on every line and a due date from your default terms — no reformatting an overseas template to fit South African paperwork.
Your numbers stay yours
Every business gets its own isolated workspace with role-based access and a full audit trail of who did what and when.
Questions, answered
Is there really a free plan?
Yes — the Free plan is free forever. It covers a single user, a few clients, and up to five documents a month, so you can run real work before you ever pay.
Can I take payments in South Africa with Paystack?
Yes. Add your bank details to get set up with Paystack, then share a hosted payment link — clients pay by card in Rand and Paystack pays the money out to your bank account. The invoice marks itself paid and a receipt goes out automatically.
What does it cost to accept a card payment?
We take no cut — you pay Paystack directly. Paystack publishes 2.9% + R1.00 per local card transaction, 3.1% + R1.00 for international cards, and 2% on EFT, all VAT exclusive, deducted before the money is paid out to your bank. Rates change and are negotiable at volume, so check Paystack's pricing page for current figures. Recording an EFT or cash payment by hand is free on every plan, including Free.
Are your prices in Rand?
If you’re in South Africa, plans are shown in Rand — R0 on Free, then R199, R499, and R1,199 a month. Visitors elsewhere see US dollars. You can change plans anytime.
Can I use my own branding?
On Starter and above you can upload a logo and address. Your PDFs and public pages carry your brand instead of ours.
Can I invite my team?
Yes. Invite teammates as owner, admin, or member. Members handle documents and clients; owners and admins also manage finance, settings, and the team.
Can I change plans later?
Anytime. Upgrade or downgrade from Settings → Billing. Usage limits and features adjust instantly.
Ready to take the stress out of getting paid?
Create your free workspace and send your first invoice in minutes. No credit card, nothing to lose.