Invoicing & getting-paid guides
Practical, plain-English guides to invoicing, quotes, and getting paid on time.
How to write an invoice (step by step)
Learn how to write a clear, professional invoice: required fields, numbering, payment terms, and a step-by-step process with a final checklist.
Read moreQuote vs estimate vs invoice: what's the difference?
Quote, estimate, and invoice explained: what each document means, when to use it, whether it's binding, and how they flow from first contact to getting paid.
Read moreHow to chase late payments (politely)
A calm, effective process for chasing overdue invoices, with ready-to-send email scripts for every stage of follow-up.
Read morePayment terms explained: Net 30, Net 15, and more
What Net 30, Net 15, EOM, and early-payment discounts mean on an invoice, plus how to choose terms that get you paid faster. A plain-English guide.
Read moreWhat is a proforma invoice?
A proforma invoice is a good-faith estimate sent before a sale. Learn when to send one and how it differs from a quote and a commercial invoice.
Read moreInvoice vs receipt: the difference
Invoice vs receipt: an invoice requests payment, a receipt confirms it. Learn when to issue each, what they must contain, and how they differ.
Read moreCredit notes explained
A plain-English guide to credit notes: what they are, when to issue one, how they correct an invoice, what to include, and how they differ from a refund.
Read moreHow to get clients to pay faster
Practical ways to get paid faster: clear terms, online payment, deposits, automated reminders, early-pay incentives, and a step-by-step process.
Read moreThe freelancer's guide to invoicing
A practical guide to freelance invoicing: what to include, payment terms, tax basics, getting paid faster, and the tools that make it simpler.
Read moreWhat is dunning? A practical guide to payment reminders
Dunning is the process of reminding customers to pay overdue invoices. Learn what it means, a proven reminder cadence, and how to automate it.
Read moreHow to invoice with VAT in South Africa
How to invoice with VAT in South Africa: the 15% rate, the new R2.3m registration threshold, and exactly what SARS requires on a full vs abridged tax invoice.
Read moreHow to accept card payments for invoices in South Africa
How South African businesses can accept card payments on invoices: how payment gateways work, what Paystack and Payfast cost, and how to add a pay-by-card link.
Read moreGovernment not paying your invoice? Know the 30-day rule
South African departments must pay a valid invoice within 30 days — it's the law, not a courtesy. What Treasury Regulation 8.2.3 says, what makes an invoice valid, and how to claim interest.
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