Freelancer invoice template
A free invoice template built for freelance work — project fees, hourly rates, and revisions. Fill it in, watch the PDF preview build as you type, and download it. No account, no email, nothing saved.
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Pre-filled and ready to edit. Free, no signup — nothing is saved.
What's on the template
It opens with the line items freelancers actually bill: a project fee and hourly work for anything beyond the agreed scope. Replace the placeholders with your own descriptions and rates, or delete what you don't need.
Describe your work in language your client recognises from the brief or contract. "Project work" is a placeholder; "Homepage redesign — final artwork and handover" is what stops an invoice sitting in someone's inbox while they work out what it's for. Vague descriptions are one of the most common reasons freelance invoices get queried, and a queried invoice is a late invoice.
- A project fee line for the agreed scope of work.
- An hourly line for revisions or work beyond scope.
- A 14-day payment term in the notes — change it if you've agreed otherwise.
- Space for your details, your client's details, and a unique invoice number.
Getting freelance invoices paid on time
Freelancers get paid late for boring, fixable reasons — and almost none of them are the client refusing to pay.
The biggest is invoicing the wrong person. Your day-to-day contact often isn't who pays; that's accounts payable, and they need the invoice addressed correctly, sometimes with a purchase order number. Ask who invoices go to and what they need on them before you send the first one, not after it's a month overdue.
The next is the payment term. "Due on receipt" sounds firm but tells a finance department nothing about which payment run to put you in. A specific date does. And your banking details or a payment link have to be on the invoice itself — every extra step between reading it and paying it is a chance for it to be set aside.
Then follow up. Most late payments are oversights, not refusals, and a short factual nudge a few days after the due date clears most of them.
- Ask who invoices go to and what they need — before you send the first one.
- Include a PO or reference number if your client uses them.
- Give a specific due date, not "on receipt".
- Put banking details or a payment link on the invoice itself.
- Send a short nudge a few days after the due date — most late payments are oversights.
Stop retyping the same invoice
The template is fine for a one-off. If you're invoicing the same handful of clients every month, you're doing manual work a free workspace would take off you.
Saved clients mean you pick a name instead of retyping an address. Invoice numbers come from the server, so they stay sequential — no more checking what you called the last one. A dashboard shows what's outstanding and what's overdue, so you know where you stand without opening a spreadsheet. Reminders chase overdue invoices at +3, +7 and +14 days without you writing the awkward email. And recurring invoices generate themselves for retainer clients.
The Free plan is free forever with no credit card: 1 user, 3 clients and 5 documents a month.
- Saved clients and products — no retyping.
- Sequential invoice numbering handled for you.
- A dashboard showing outstanding, overdue, and paid this month.
- Automatic overdue reminders so you don't have to send them.
- Recurring invoices for retainer clients.
Frequently asked questions
What should a freelancer put on an invoice?
Your name or business name and contact details, your client's details, a unique invoice number, the issue date, a clear description of the work with quantities and rates, the total due, a specific payment due date, and how to pay you. If your client uses purchase orders, include the PO number — its absence is a common reason invoices stall in accounts payable.
How long should I give a client to pay?
14 to 30 days is standard for freelance work, and this template starts at 14. What matters more than the number is that it's specific and agreed up front. A concrete due date lands you in a payment run; "due on receipt" often doesn't. Larger companies frequently impose 30 or even 60 day terms as policy, so ask before you quote.
Should I charge a deposit?
For new clients or larger projects, it's common and reasonable — often 25% to 50% up front, with the balance on delivery. It protects your cash flow and filters out clients who were never going to pay. Agree it in the quote before the work starts, not on the invoice afterwards.
Can I charge interest on a late freelance invoice?
Usually, if you set out the right to do so in advance — in your contract, your quote, or on the invoice itself. Some jurisdictions also grant a statutory rate on commercial debts automatically. Our late payment interest calculator works out what an overdue invoice has accrued. In practice, a friendly reminder clears most late invoices without any interest at all.
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